It's the Quizmaster's job to pick up the package before the game, and to get everything set up. Likewise, at the end of the game, the Quizmaster puts the audio tape and a completed final score sheet back in the package, along with the money they have collected from the players (yes, I know this is the first time I've mentioned money -- more very soon). This goes back into the pub's safe-keeping, and it's up to you to get it from there.
Depending on how many teams you have, your schedule can be a complete round-robin, or some kind of week-to-week pairing that has the top teams meeting each other. However, in this latter method, you should make sure the same teams do not keep playing one another. I've found that the ideal season is eleven weeks; any longer than that and you will start to experience dropouts. We run three seasons a year with about a month off between seasons. By the end of that month, it seems everyone is raring to get at it again.
All's Well that Ends Well
The various Toronto trivia leagues differ in how they handle the end-of-season festivities. They all finish each season with a banquet night, which includes trophy presentations to winning teams and players. The other leagues each have some kind of play-off system that operates after their league schedule is over, and the banquet is used as Finals Night for their divisional winners to play one another in public.
Our league, by contrast, was started by a group of people who wanted to address some of what we felt were flaws in the other leagues; in particular, we wanted to respond properly to protests, and to provide an entertaining banquet with excellent food at the end of each season. Have play-offs if you want (although it begs the question of how to keep the teams not involved interested, so we don't), but it was our view that having play-offs as part of the banquet is not a lot of fun if you are not one of the teams in the finals. So as an alternative, we play non-trivia types of games -- amongst our same trivia league teams. A good example is the "It was a dark and stormy night" game: every team is required to write the worst opening line to a novel that will never see publication. They then read them aloud (amid much hilarity) and the Quizmasters judge them. At the end of the evening, I buy the winning table a round of drinks.
Funding the Festivities
Which finally brings us to the question "Where does the money come from for the banquet and trophies?" The answer is that in our league each player pays $5 a night to play. You will remember that I mentioned earlier that the Quizmaster keeps $10 of this to pay for their drinks, leaving $40 per match coming back to the league. The fee varies in the Toronto leagues from a low of $2 to a high of $7. Obviously, you get what you pay for, and a league with slightly more upscale fees can afford a more lavish end-of-season festivity.
Revised Funding (As of 2008)
In January of 2010 players fees were revised to $7.00 per evening. Authors and QM's remained at $12..